VECA Electric & Technologies, LLC has an opening for a part-time (20HR/week) Administrative Assistant in our Seattle Division Service Department. This position will report directly to the Service Department’s Associate Project Manager.

General Requirements:

• Willingness to learn new skills and technologies
• Ability to communicate effectively and in a timely manner
• Flexible and capable of maintaining personal workflow in dynamic environment
• Willing to proactively manage responsibilities
• A positive and collaborative attitude
• Good interpersonal skills; will interact with professional, sales, and construction personnel
• Creative, always looking to improve activities and processes
• Excellent organizational skills
• 2+ year experience in an administrative support role

Position Requirements:

• Data entry/ job set-ups in company ticketing system for new service requests
• Pulls and tracks electrical permits
• Helps process and submit expenses/ receipts for team
• Tracks status of material and equipment requests (Xalt)
• Updates project files, and maintains intake and record keeping processes
• Fields inbound calls when Project Manager and Project Engineer are unavailable
• Maintains office equipment and supplies
• Occasional material delivery to job sites (company vehicle provided)
• Coordination and planning of quarterly, team-wide service meetings

General office errands as requested

Benefits / Team Perks:

• Remote work opportunities after successful training completion
• Schedule flexibility as needed
• Complimentary office snacks and Nespresso coffee
• Monthly phone bill reimbursements
• Dog-friendly work environment
• Prime location in Georgetown near lots of great eateries / restaurants
• Company-wide events including Oktoberfest, Ugly Sweater Parties, and summer BBQ’s
• Welcoming team members who strive to help you succeed

Technical Requirements:

• Strong understanding MS Office applications (Excel, Outlook, Word)
• Understanding or experience in these areas are beneficial but not required:
• Electrical Construction and Materials
• CADD
• Bluebeam
• Spectrum
• Accubid

VECA Electric &Technologies LLC, is an Equal Employment Opportunity and Affirmative Action (EEO/AA) employer. We make a special effort to include minorities, women, disabled and veteran candidates in our employment selection pools. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or national origin. This position will be conditioned upon satisfactory completion of a post-offer drug and alcohol test and the results of a background check. Marijuana is considered a prohibited substance in accordance with VECA’s drug policy.

Job Type: Part-time

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative: 1 year (Preferred)

Work authorization:

• United States (Required)

Work Location:

• One location

Working days:

• Monday
• Tuesday
• Wednesday
• Thursday
• Friday

Typical start time:

• 7AM

Typical end time:

• 4PM

This Job Is:

• Open to applicants who do not have a high school diploma/GED
• A “Fair Chance” job (you or the employer follow Fair Chance hiring practices when performing background checks - learn more at https://start.indeed.com/fair-chance)
• A good first job for someone who is just entering the workforce with limited experience and education
• A good first job for new college grads
• A job for which military experienced candidates are encouraged to apply

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